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Semester Updates contains two tools to keep the semester attendance for all students in your Students Directory up-to-date. The Semester Update advances attendance numbers by one semester. The Year Update advances attendance numbers by one semester AND removes graduating seniors from the database, archiving them in a separate directory. This saves you from removing seniors individually and manually advancing semester attendance numbers for every student in the Student Directory.
Warning: The changes made to your student database by these updates are very difficult and time-consuming to undo. Should either update be done incorrectly, you will need to call Schedule Star's Customer Support at 740-633-8804 to see if the changes can be undone for you.
Both updates require that the semester attendance figures for all students be properly entered. At the beginning of any school year, the semester attendance boxes should contain the following: 1,0,0,0 for freshmen; 2,1,0,0 for sophomores; 2,2,1,0 for juniors; and 2,2,2,1 for seniors. Schedule Star uses the graduation year to determine correct semesters of attendance.
Clicking the Semester Updates button opens a new window. Use the pull-down list to select the current school year.
Clicking the Semester button will advance every student's semester attendance by one semester. A second window will prompt you to confirm the action.
You should perform the Semester Update in the middle of the school year at the close of the first semester. When done properly, the Semester Update will advance semester attendance numbers to the following: 2,0,0,0 for freshmen; 2,2,0,0 for sophomores; 2,2,2,0 for juniors; and 2,2,2,2 for seniors.
Clicking the Year button will advance every student's semester attendance by one AND remove graduating seniors, placing them in the Alumni Directory. Again, a second window will ask you for confirmation.
Click the Cancel button to return to the Utilities screen.
You should perform a Year Update at the close of the school year. The Year Update will remove all seniors from your Students Directory and place them in the Alumni Directory (see "Alumni Lists" earlier in this section). It will also advance all other students to the correct semester attendance for the beginning of the next school year.
If you maintain the correct semester attendance figures for your students, performing one Semester Update and one Year Update each school year will keep your entire student database up-to-date.